ARTICLE I: MEMBERSHIP

Membership for the Association shall be full members who are voting members having paid annual dues and who have been in the promotion of post‑secondary developmental education or employed full‑time or part‑time as a learning assistant or developmental faculty member or teaching assistant or professional support person in the post‑ secondary institutions. Personnel who are employed in TRIO Programs are welcome to join.

ARTICLE II: DUES

The annual dues of $15.00 for members shall be reviewed each year and set by the Executive Board with two-thirds approval of the membership present at the annual business meeting. The fiscal year shall be from annual conference to annual conference.

ARTICLE III: DUTIES OF OFFICERS

1. President: Duties shall include acting as the executive officer for a conference year; implementing the actions of professional development programs, meetings, and the annual conference; serving on the Conference Planning Committee; promoting professional communications through newsletters and bulletins; recommending a budget to the Executive Board at the first meeting after election; appointing all committee members and acting as an ex‑officio member of all committees, except the Nominating Committee; updating the officers’ handbook for the year in which he or she installs the new officers; serving as the liaison to NADE.  The President shall act at his/her own discretion in situations he/she considers to be emergencies, subject to later discussion and action by the Executive Board, and shall otherwise implement the provisions of the constitution and by‑laws.

2. President‑Elect: Duties shall include acting as executive officer in the absence of the President; chairing the Conference Planning Committee; preparing for the duty of President during the succeeding year.

3. Recorder: Duties shall include recording activities and actions of all Executive Board meetings and the membership meetings; acting as mailing officer for all associational meetings; serving on the Nominating Committee.

4. Membership/Treasurer: Duties shall include maintaining and reporting of all financial matters relating to the Association, such as collecting dues and disbursing funds adhering to the budget as set forth by the Executive Board; publishing an annual list of members; acting as membership chairperson; keeping all money in non‑interest‑bearing accounts unless the Association votes to incorporate.

5. Newsletter Editor: Duties shall include compiling, editing, and printing at least two newsletters per year; serving on the Nominating Committee; maintaining the MADE web site; maintaining the bulk email database.

6. Immediate Past President: Duties shall include chairing the Nominating Committee; serving on the Conference Planning Committee; and performing other duties as assigned by the President.

7. Members‑At‑Large: Duties shall include aiding in the planning and execution of the annual conference; completing other tasks assigned by the President.  Some of the duties that may be assigned to one or more of the Members-At-Large include serving as Historian, chairing the Scholarship Committee, serving as Political Liaison,  coordinating Cultural Diversity efforts, and serving as an adjunct representative.

ARTICLE IV: TERMS OF OFFICE

1. Each newly elected officer shall take office at the business meeting of the annual conference and shall serve for one year, except for the offices of Membership/Treasurer and Newsletter Editor, who shall serve for two years.  The President‑Elect shall succeed into the position of President upon the completion of one year.  The President shall succeed into the position of Immediate Past President upon the completion of one year.  The President‑Elect and Recorder shall be elected annually; the Membership/Treasurer and Newsletter Editor shall be elected biennially, The Members‑At‑Large shall be appointed annually.

2. If an elected board member must leave office before his or her term is over, the steps below will be followed:
   A.  If the remaining term is less than one year, the President will appoint a chapter member to fill the position. 
   B.  If the remaining term is more than one year, the Nominating Committee, led by the Immediate Past President, will coordinate a special election.

3. If an appointed board member must leave office before his or her term is over, the President will appoint a chapter member to fill the position.

ARTICLE V: COMMITTEES

1. The Committees for the Association shall include the Nominating Committee and other committees as appointed by the President.

2. The duties of the Nominating Committee shall include:
   A.  Issuing a call for recommendations for nominees through the MADE newsletter. 
   B.  Obtaining documented consent (written or phone) from each candidate nominated for office. 
   C.  Preparing a slate of nominees for open positions at each annual conference. 
   D.  Attending the annual conference for the purpose of coordinating on‑site election activities. 
   E.  Coordinating all aspects of the election process. 
   F.  Providing that two or more members of the Nominating Committee (excluding any nominees) count all ballots and inform the Executive Board of the results for each office. 
   G.  Assuring that all nominees are members of or will become members of NADE. 
   H.  Developing criteria to be used in the selection of recommended nominees and submitting these criteria to the Executive Board for approval. 
   I.  Coordinate special elections as needed.

3. The duties of the Conference Planning Committee shall include:
   A.  Coordinating short range planning for the upcoming annual conference. 
   B.  Coordinating long range planning for future annual conferences.

4. The duties of the Scholarship Committee include the following steps for all scholarships offered:
   A.  Setting the scholarship criteria.
   B.  Issuing a call for applications for the scholarship.
   C.  Reviewing applications and selecting a winner.
   D.  Coordinating fund raising for scholarships, including the silent auction.

5. The duties of other committees shall include discharging such responsibilities as may be delegated to them by the President and/or the Executive Board.

ARTICLE VI: AMENDMENTS

Amendments to the by‑laws may be made by a two‑thirds vote of the members present at any regularly scheduled meeting, provided that notice of such amendments has been prepared in written form and distributed to the membership prior to the scheduled meeting.

ARTICLE VII: RULES OF ORDER

Roberts Rules of Order, Revised, shall guide the Association in all areas not in these by‑laws.


Last Revised: Fall 2002